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IT Procurement Services, Gloucestershire

  • Struggling to find the right IT equipment that balances cost and performance?
  • Overwhelmed by endless product choices and compatibility concerns?
  • Worried about hidden costs, vendor lock-in, or long lead times?
  • Feeling fed up with your current or previous IT supplier’s lack of reliability?
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Finding the right IT solutions for your business can be time-consuming and complex, but it doesn’t need to be this way. At ReformIT, our reliable IT procurement services simplify the process, helping you achieve cost savings, save time, and eliminate stress and hassle while getting the technology you need.
Our experienced IT consultants have been successfully supporting businesses like yours across Gloucestershire for over 25 years, strengthening vendor relationships and delivering excellent services. We’ll handle your IT sourcing for you, from hardware and software procurement to vendor negotiations and lifecycle management, helping you to focus on what matters most - running your business.
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    Our IT Procurement Process

    So, how does our IT procurement service work? We try to keep things as simple as possible, providing you with your new technology quickly and efficiently. Here’s what to expect:
    1. Understanding Your Needs

    We will:

    • work closely with you to understand your specific hardware, software and infrastructure requirements, your budget, and your growth plans.
    2. Reviewing Your IT Infrastructure

    We will:

    • review your existing IT infrastructure to identify areas for improvement and gaps in functionality.
    • create a comprehensive document outlining technical specifications, as well as non-technical requirements.
    3. Vendor Sourcing

    We will:

    • identify suitable vendors through research.
    • send out a request for proposal (RFP) to gather detailed vendor responses.
    • evaluate each vendor on product quality, cost, value for money, and service levels.
    • compare proposals to ensure the best fit for your specific needs.
    4. Negotiations

    We will:

    • analyse vendor pricing to identify opportunities to save costs.
    • negotiate with vendors to secure the best possible pricing and favourable contract terms.
    • ensure contracts clearly outline service level agreements (SLAs), warranties, licenses, and areas for ongoing support and maintenance.
    5. Implementation & Support

    We will:

    • create a clear implementation plan with defined timelines and milestones.
    • coordinate with vendors to ensure timely delivery.
    • (If required) manage system setup, configuration, and solution testing for quality assurance.
    • We’ll provide staff training and offer ongoing support if requested.

    Our IT Procurement Services

    We offer end-to-end IT procurement services which are cost-effective, efficient, and hassle-free. Ultimately, we want to create a great relationship with your business, so that we can work together for years to come! Our services include:

    Procurement Strategy & Planning

    This involves identifying your business needs and aligning them with the right technology solutions. We’ll evaluate potential vendors, compare what they offer, and develop a clear strategy to ensure cost-effective and scalable IT procurement.

    Hardware Procurement

    Our experts source and supply essential hardware, including servers, workstations, and networking equipment. This ensures you receive reliable, up-to-date technology that meets performance requirements and integrates seamlessly with existing systems.

    Vendor Management and Account Support

    We’ve established many strong relationships with reputable suppliers to help secure the best pricing, faster delivery, and priority support. Ongoing account management ensures consistent communication and quick resolutions to any supplier-related issues.

    Software Licensing

    We manage the acquisition, renewal, and compliance of software licenses. This ensures that you have access to the latest versions of software whilst avoiding the risks of under-licensing or overpaying for unused software.

    Cloud Services

    We procure and implement cloud-based solutions, including data storage, virtual servers, and collaboration tools. We’ll ensure that each is tailored to your needs, improving the scalability, security, and efficiency of your operations.

    Managed IT Services

    We provide ongoing support and security solutions, such as system monitoring, helpdesk services, and cyber security protection. This proactive approach helps ensure smooth operations while reducing downtime and technical issues.

    Benefits of IT Procurement Services

    Having an IT sourcing service provides many benefits, such as:
    • Cost-Savings: Our strong relationships with suppliers help you to secure the best possible prices, whilst only paying for the solutions you need.
    • Expert Guidance: Gain access to specialist industry knowledge about what technology to choose and whether it will be compatible with existing systems.
    • Efficiency: Save valuable business time by letting us do the “legwork” for you - from planning to implementation - and reduce time spent negotiating and managing vendors.
    • Access to Quality Vendors: We only deal with the highest-quality suppliers, ensuring you receive solutions which are effective and reliable.
    • Scalability: We can help procure solutions for you which can grow with your business needs and adapt to future demands.
    • Reducing Risks: We ensure that your business doesn’t get caught out by ambiguous licenses, and can reduce risks related to faulty hardware or inadequate support.

    Why Choose ReformIT?

    Here’s why businesses in and around Gloucestershire trust us with their IT procurement needs:
    • We’re Experienced: We’ve been supporting businesses since 1998, and currently have over 250+ years of combined experience in our growing team!
    • We’re Secure: We are Gloucestershire’s first and only official Cyber Advisor with both Cyber Essentials and Cyber Essentials Plus.
    • We Care About Your Needs: We value every business that we work with, getting to know them inside out so we can suggest the most appropriate solutions.
    • We’re Recommended By Locals: Gloucestershire-based businesses have recognised us as industry leaders, reflected through our nomination for the 2024 SoGlos Awards.
    • We Work With a Range of Industries: Our client base is diverse - from local firms to national companies, circuses to cheese manufacturers - meaning we’ll know the best solutions for your industry.

    Contact Us for a FREE Consultation!

    Don’t waste valuable business time chasing suppliers for IT solutions - let ReformIT handle the process for you. Our procurement consultancy is designed with efficiency and cost-effectiveness in mind for every client we work with - you’ll be wishing you came across us sooner!

    It all starts with a simple conversation. Call us on 01242 236999, or fill out the enquiry form below and we’ll be in touch shortly!

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    FAQs

    How much does this service cost?

    There’s no “one cost fits all” approach for this service - it all depends on the type of solutions you need to procure. To gain the most accurate price, we’ll need to discuss your specific needs first. How does a free, no-obligation consultation sound?

    What trusted partners do you work with?

    We have established and maintained relationships with many reputable vendors, helping you gain access to top-quality procured solutions. Some of the most notable include Microsoft (such as for 365 and Azure), ESET (the 4th largest digital security company in the world), and Cisco (a worldwide technology leader).

    How do you ensure cost savings?
    We negotiate directly with vendors to secure competitive pricing and the most favourable contract terms. Our expertise helps you avoid overspending and unnecessary purchases.
    Is your service suitable for small businesses?
    Yes, our IT procurement services are tailored to businesses of all sizes. We find cost-effective solutions that align with your specific needs and budget, helping you only spend what is absolutely necessary.
    How long does the procurement process take?
    Much like our costs, timelines vary based on the complexity of your project, but we will work efficiently to deliver solutions as quickly as possible while maintaining quality and accuracy.